Our Constitution

CONSTITUTION OF

CYMDEITHAS THEATR TWM O'R NANT

1. PURPOSE:

a) To promote, maintain, and advance the education of the public in the community of Denbigh and environs in the art of drama, amateur dramatics, cinema and music and to promote use of the theatre as a community facility and one to be used by businesses and public bodies.

b) In furtherance of 1a) - assist other charitable bodies relating to the Arts.

c) To obtain, collect and receive monies and funds by way of contributions, donations, affiliations, fees, subscriptions, legacies, grants and other lawful methods and to accept and receive gifts of property of any description whether subject to any special trusts or not.

2. MEMBERSHIP:

Shall be open to all individuals over the age of 16 years.

3. ANNUAL SUBSCRIPTION:

Shall be determined by the AGM.

4. ANNUAL GENERAL MEETING (AGM):

The AGM shall be held in the month of November each year. The Secretary shall not give less than 14 days notice of the date, time and place of the meeting and shall send with it a copy of the Annual Report and Statement of Account for the preceding financial year. Members may address the Meeting in either Welsh or English or both. An EXTRAORDINARY GENERAL MEETING (EGM) may be called at any time by the Chair or three members of the committee, with the reasons given for such a request. At least 14 clear days notice of such a meeting shall be given.

5. OFFICERS AND COMMITTEE:

a) There may be a Chairman, Vice-chairman, Secretary, Booking Officer, Treasurer and Auditor elected at the AGM in each year and shall be respectively eligible for re-election. The Chair shall take the Chair at the AGM and all other meetings of the Association or Executive Committee. If at anytime the Chairman and Vice-Chairman are both absent the meeting shall proceed to elect a Chairman for that meeting from among the members present. A report will be given annually to the landlords.

b) THE EXECUTIVE COMMITTEE shall be elected at each AGM and be eligible for re-election and shall consist of ten members from the members in 2, of which six shall form a quorum.

c) The Management Committee shall decide to form sub-committees and co-opt non-members on to these sub-committees and agree delegation powers and terms of reference.

6. VOTING:

a) At meetings of the Management Committee any question shall be determined by a show of hands except in any case to which not less than one third of the persons present demand a secret ballot. The Chair of any meeting shall be entitled to a casting vote in the case of equality of votes.

7. FINANCE:

a) The Executive Committee shall be empowered to administer such funds

as may be placed at its disposal from time to time for the furtherance of the Objects of the Society.

b) The funds of the Society shall be applied solely to the stated objects of

the Society.

c) No member of the Society shall receive payment directly or indirectly

for services to the Society other than for legitimate expenses,

8. FINANCIAL YEAR:

The Financial Year shall be from 1 October to 30 September.

9. ALTERATION TO THE CONSTITUTION:

Any alteration, amendment or addition to this constitution may be made at the AGM of the Committee by a vote of two thirds of the members present and voting. Notice of any motion of such alteration, amendment or addition must be given in writing to the Secretary 21 clear days before the meeting but no alteration to No 1 (PURPOSES) or to No 10 (WINDING UP) may be made without prior approval of the Charity Commission. No alteration shall be made that would cause the Charity to cease to be charitable at law.

10. WINDING UP:

If it is decided to discontinue the work of the Society any money or property belonging to the society after payment of expenses and liabilities properly incurred shall not be distributed to its members but shall be devoted to some other Charity or Charities having objects similar to those of the Society or to some other Charity.

Adopted: 21 November 1975 Adapted: 15 March 2004; Adapted: 19 November 2007